Privacy Policy

Last Updated: February 24, 2026

Nurse Numbers Consulting, LLC (“we,” “us,” or “our”) values your privacy. This Privacy Policy explains how information is collected, used, and protected when you visit www.lynnfrair.com or engage our consulting services.

We aim to handle information with clarity, discretion, and respect.

1. The Information We Collect

We collect information in two ways:

Information You Choose to Provide

When you fill out intake forms, contact us, or engage services, you may provide:

  • Your name and contact information

  • Health-related information

  • Uploaded records or documents

  • Payment details (processed through third-party systems)

Information Collected Automatically

Like most websites, basic technical information may be collected, such as:

  • IP address

  • Browser type

  • Pages visited

  • Device information

This helps improve website performance and usability.

We do not knowingly collect information from children under 18.

2. HIPAA-Compliant Intake Systems

When health-related information is collected, we utilize HIPAA-compliant intake systems designed to safeguard protected health information (PHI).

At the same time, it is important to clarify:

Engaging our services does not establish a healthcare provider relationship. Nurse Numbers Consulting, LLC operates as a consulting entity, not a medical practice.

3. How Your Information Is Used

Information you provide may be used to:

  • Create Clinical Spotlight Maps

  • Organize and synthesize submitted materials

  • Communicate regarding services

  • Process payments

  • Maintain business records

  • Improve website functionality

We do not sell your information.

4. Human-Led, HIPAA-Compliant AI-Assisted Workflow

Certain services may incorporate a proprietary human-led, AI-assisted analytical process to support document organization and structured synthesis.

When protected health information is involved, HIPAA-compliant systems are used.

All final deliverables are reviewed and directed by a human professional. No automated diagnosis or treatment decisions are provided.

5. Temporary Storage & Transmission of Files

In some situations, documents may be temporarily downloaded, stored, or manually transmitted during the analytical process when direct portal integration is not available.

Reasonable administrative, technical, and physical safeguards are used during temporary handling.

However, no electronic transmission or storage system can be guaranteed 100% secure.

By submitting information, you acknowledge and accept these inherent risks.

We are not a long-term medical records custodian. Documents are retained only as necessary to complete services and are not stored indefinitely.

6. Third-Party Platforms

We may use third-party providers for:

  • Scheduling

  • Secure intake forms

  • Payment processing

  • Website hosting

  • Secure AI-assisted processing

  • Basic analytics

These providers operate under their own privacy policies.

7. Payment Information

Payment details are processed through secure third-party payment processors. We do not directly store full credit card information on our servers.

8. Data Retention

Information is retained only as long as reasonably necessary to:

  • Complete contracted services

  • Fulfill business obligations

  • Comply with applicable laws

We do not store information indefinitely.

9. Your Choices

You may request:

  • Access to information you submitted

  • Correction of inaccurate information

  • Deletion of personal information (subject to legal and business obligations)

Requests may be sent to:

hello [at] lynnfrair.com

10. Security

We implement reasonable administrative, technical, and physical safeguards to protect your information.

At the same time, no system can promise absolute security.

11. Governing Law

This Privacy Policy is governed by the laws of the State of Washington.

12. Changes to This Policy

We may update this Privacy Policy as our services evolve. Updates will be posted here with a revised “Last Updated” date.

Continued use of the Website indicates acceptance of any updates.

Contact

Nurse Numbers Consulting, LLC
Washington Limited Liability Company
www.lynnfrair.com
hello [at] lynnfrair.com